JOB TYPES

We deal with both permanent and temporary positions. Here is a selection of the sort of roles we deal with.  Every  job and every company is different and the duties will vary from company to company depending on size and industry sector.    There will be a lot of pick-and-mixing but the information below will give some idea of what we can offer.

Office Managers


• Managing the day-to-day smooth running of the office
• Dealing with all enquiries both consumer- and business-related
• Attending Company Meetings
• Monitoring general stock levels and budgets
• Liaising with suppliers
• Maintaining and updating equipment
• Being able to solve problems utilising good communication and interpersonal skills.  
 Multitasking while maintaining attention to detail essential
• Managing ad hoc projects such as event organising, updating the website and human resources.

​• Dealing with confidential information and remaining discreet at all times.​

Executive Assistants

 

• Gatekeeping every action requiring discretion and confidentiality, multitasking and forward thinking, with an extremely polished manner at all times
• Diary management and travel planning in a complex, constantly changing and highly confidential environment
• Representing your boss at events, liaising with VIP personal and business associates from all industries, including politics, media and entertainment
• Recruiting and managing household staff
• Planning and implementing of personal and business focused events
• Organising arts, antiques and gift purchases, while creating and maintaining excellent relations with all contacts, staff and suppliers on a daily basis

Senior Account Manager / Account Director

 

• Writing creative briefs

• Briefing creative teams
• Assessing and managing the creative output on behalf of clients
• Working directly and autonomously with clients
• Running client meetings and presenting strategic and creative work
• Working along side the strategy team
• 
Working closely with production teams to ensure deadlines are achieved

• Competitor insight presentations

 

Private PA personal Assistants 

• Supporting one’s boss

• Extensive diary and travel management
• Managing busy schedules
• Fielding all emails and phone calls
• General Correspondence (drafting and/or taking dictation)

• Arranging and attending small/large internal/external meetings and seminars
• Producing and updating pitches, presentations and contractual documents
• Creating presentations and documents to be shown at internal and external meetings
• Expenses
• Managing projects
• Event organising
• Up-dating website 

• Line managing/recruiting
• Dealing with confidential information and remaining discreet at all times.

Marketing/Advertising Account Handler

• Working on marketing strategy

• Internal and external communications: website, social media, newsletters, email campaigns, brochures, ads & press releases.

• Managing brand standards

• Liaising with creative agency to design literature. Also write briefs for agencies

• Sponsorships (management, contract, design elements, PR)

• Ensuring all material is compliant

• Managing events (including utilising the database; developing and presenting creative concepts, ideas and budgets for events; liaison and negotiation with suppliers; external and internal client interaction)

• Keep abreast of changes in digital technology

• Analyse success by marketing metric and analysis of campaigns

Secretaries

 

• Private secretary jobs in London  will vary.

• Answering the telephone, taking full messages and action requests as appropriate.

• Preparing letters drafting or by dictation
• Provide office cover and act as a point of contact
• Up-dating website
• Event organising
• Other duties as requested
• Maintaining discretion at all times

Receptionists

​• Representing the first point of contact, good presentation and manner at all times

• Ensuring reception area is immaculate
• Meeting and greeting visitors
• Offering and making refreshments
• Receiving, distributing and despatching post
• Fielding incoming calls, taking detailed accurate messages when necessary
• Booking meeting rooms and ensuring they are clean and tidy
• Keyboard skills
• Any other duties as requested.

PR Account Handler

• Creating/managing the PR strategy for the business (with the PR agency) weekly, monthly, annually

• Writing and editing press releases
• Reading the press and other media - understanding what interests them.  Creating ideas/stories that are relevant and interesting
• Acting as the liaison point between the PR agency and the client
• Building and managing a list of relevant journalists and of media including websites
• TV, radio and newspapers contacts
• Focusing on attention to detail
• Having good knowledge of social networks (Twitter, Facebook and blogs)
• Having extensive knowledge of relevant publications
• Knowing how marketing teams work and how a press strategy can be
applied

 

Account Handler

 

• Competitor Analysis
• Taking meeting minutes at meetings
•  Preparing presentations on behalf of team members
• Sourcing stimulus and materials for client meetings and presentations
• Calendar management with regard to meetings
• Booking travel for team members
 

 

 

Research & research assistant jobs
Private PA jobs

Fundraising jons
Private households jobs

Events management & assistant jobs

...and many more jobs

Other Opportunities

© Mary Iliff Recruitment